Job Summary & Scope:
The Purchase Officer is responsible for managing the purchase of products and services for the hospital. He/She serves as the liaison in negotiations between Hospital and suppliers. It is his/her responsibility to assess vendors, negotiate new deals and renegotiate expiring contracts, and place orders for products and services.
Essential Job Functions & Key responsibilities:
Procurement:
- Sourcing products and services of high quality at the best possible and reasonable price.
- Coordinate and arrange for meetings with suppliers for negotiations.
- Communicate problems/concerns/discrepancies with products or any other issues to the superiors.
- Review of purchase requests and stock levels for re-ordering of materials.
- Makes/suggests continuous improvement in the processes handled by him
- Maintains up to date knowledge of Products and services used in hospital and new developments in market.
- Maintain a high level of accuracy
- Good presentation skills
- Responds promptly and efficiently to enquiries relating to purchasing department issues, co-workers, and others in a respectful courteous and efficient manner.
Information Service.
- Act as a source of information regarding Purchase Requests and Purchase Order processing.
- Queries on Material requirement matters attended to and resolved (email/telephones).
Client Satisfaction.
- Client expectations are met, and quality service principles are maintained.
- Client complaints are resolved.
- Participation in quality improvement projects is demonstrated.
- Meetings are utilized as quality improvement opportunities.
- Supplier’s quotations and Price information confidentiality is maintained.
- Competence is demonstrated in all performance output areas.
- Strict adherence to the Service Level Agreement.
General.
- Other roles & responsibilities given by the Manager as per business requirement.
Knowledge & Qualifications:
Education:
Minimum requirement: Any Bachelor Degree
Experience:
Minimum requirement: 3 -5 Years in a Hospital setting
Preferred requirement: Experience in Qatar with Medical Background or Healthcare related experience would be an advantage
Knowledge: Knowledge of medical terminology & Materials used in Hospital environment.
Languages: Must be fluent in English, Bilingual (Arabic) preferred.
