Purchase Officer

The Purchase Officer is responsible for managing the purchase of products and services for the hospital. He/She serves as the liaison in negotiations between Hospital and suppliers. It is his/her responsibility to assess vendors, negotiate new deals and renegotiate expiring contracts, and place orders for products and services.

Procurement:

·         Sourcing products and services of high quality at the best possible and reasonable price.

·         Coordinate and arrange for meetings with suppliers for negotiations.

·         Communicate problems/concerns/discrepancies with products or any other issues to the superiors.

·         Review of purchase requests and stock levels for re-ordering of materials.

·         Makes/suggests continuous improvement in the processes handled by him

·         Maintains up to date knowledge of Products and services used in hospital and new developments in market.

·         Maintain a high level of accuracy

·         Good presentation skills

·         Responds promptly and efficiently to enquiries relating to purchasing department issues, co-workers, and others in a respectful courteous and efficient manner.

Information Service.

·         Act as a source of information regarding Purchase Requests and Purchase Order processing.

·         Queries on Material requirement matters attended to and resolved (email/telephones). 

Client Satisfaction.

·         Client expectations are met, and quality service principles are maintained.

·         Client complaints are resolved.

·         Participation in quality improvement projects is demonstrated.

·         Meetings are utilized as quality improvement opportunities.

·         Supplier’s quotations and Price information confidentiality is maintained.

·         Competence is demonstrated in all performance output areas.

·         Strict adherence to the Service Level Agreement.

General.

·         Other roles & responsibilities given by the Manager as per business requirement.